• Hampton Roads Academy

Parent Resources

Parent Communication Guide


Parents and coaches are important role models for students; they both provide necessary guidance to young adults in their development and in their understanding of the world in which they will live and work as adults. By understanding and respecting each other, parents and coaches, working together, can greatly benefit children. When your children become involved with the athletic program at Hampton Roads Academy, you, as parents, have a right to understand the expectations that will be placed upon them. Clear communication between parents and coaches facilitates this understanding.

The following information is intended to be used as guidelines to establish an environment in which open communication and mutual respect are fostered.

Coach’s Role:
1. Provide a safe, positive environment for all athletes
2. Communicate team goals, schedules, and expectations to players and parents
3. Explanation of athletic department and team policies
4. Treat all athletes consistently and fairly
5. Be positive role models on the sidelines as examples for players, parents and coaches to follow
6. Communicate decisions regarding discipline resulting in denying your child a participation opportunity

Parents’ Role:
1. Support the team and coach from the stands
2. Encourage your children to commit to a team and program
3. Encourage your children to communicate with the coaching staff
4. Notify coach of any schedule conflicts well in advance
5. Express concerns directly to the coach
As your children become involved in the athletic program at Hampton Roads Academy, they will experience some very rewarding moments. It is important to understand that there also may be times when things do not go the way your children wish. At these times discussion with the coach is encouraged.

Appropriate Concerns to Discuss With Coaches
1. The treatment of your child – mentally and physically
2. Ways to help your child improve
3. Concerns about your child’s behavior

It is very difficult to accept that your child may not play as much as you hoped. Coaches are professionals. They make judgment decisions based on what they believe is best for all students involved. As you have seen from the list above, certain things can be discussed with your child’s coach. Other things must be left to the discretion of the coach.

Issues Not Appropriate to Discuss With Coaches
1. Playing time
2. Play calling
3. Other student athletes

There are situations that may require a conference between the coach and the parent. These conferences are encouraged. It is important that both parties involved have a clear understanding of the other’s position. When conferences are necessary, the following procedure should be followed to help promote a resolution to the issue of concern.

Procedure to Follow When You Discuss a Concern with a Coach
1. Call to set an appointment
2. Call the coach’s extension or the switchboard at 884-9100
3. If the coach cannot be reached, call the athletic office at 884-9156 or Mr. Gillespie at 884-9155. A meeting will be set up for you.

Please do not confront a coach before or after a contest or practice without setting up an appointment. These can be emotional times. Meetings of this nature do not promote resolution.

What Can A Parent Do If The Meeting With The Coach Did Not Provide A Satisfactory Resolution?
1. Call and set up an appointment with the athletic director, Max Gillespie, to discuss the situation.
2. At this meeting the appropriate next step can be determined.
We hope the information provided here helps to make your family’s experiences with the Hampton Roads Academy athletic program an enjoyable one.

School Information

739 Academy Lane
Newport News, VA 23602
P: (757) 884-9100  |  F: (757) 884-9137

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HRA is accredited through the Virginia Association of Independent Schools, a member of the National Association of Independent Schools and is a National Blue Ribbon School.